Required documents to list mineral rights

//Required documents to list mineral rights

Required documents to list mineral rights

By |2019-06-25T18:26:45-05:00May 16th, 2019|Sell Mineral Rights|

Required documents to list mineral rights

At US Mineral Exchange our goal is simple.  We want to help you sell mineral rights for the best price available.  The key to selling mineral rights for the best price is documentation.   While the documentation that we require to list is a pain to gather it is extremely important.

Imagine you are selling your home.  If you were to post the city and state, but you did not provide the specific address or any pictures would you expect to attract much attention from buyers?  This is exactly what many mineral owners do.   Taking the time to gather the required documentation below is critical to ensuring the highest market price.

Taking the offer in hand

One of the most common mistakes we see mineral owners make is quickly accepting an offer in hand.  We realize that gathering up the documentation to list is an extra hurdle to jump through.  It will be worth your time! We consistently help mineral owners sell mineral rights for the highest market value possible.  It will always be easier to just accept the offer you currently have in hand.  However, you will be leaving thousands of dollars on the table that you could have made by gather up the requested documents.

Required documents

Below are the documents that US Mineral Exchange requires to list.   Please note that the required documents are the same whether you are doing a standard listing or an auction listing.   The type of documents we need depends upon the status of your property.   Here are the documents we require depending upon the status:

If you receive royalty income:

  • Check Stubs –  We need to see full copies of your 3 most recent check stubs.  This is NOT the summary or total payment amount.  It needs to be the full detail showing the wells you are being paid on, revenue interest, etc.  If you do not have copies, please contact the operator who is paying you royalties to obtain copies.
  • Existing Offers –  Please provide us with your best offer in writing.

If your property is leased, but you do NOT receive royalty income:

  • Lease Agreement –  We need to see a full copy (all pages and addendum’s) of your lease agreement.  An expired lease agreement also works if you don’t have an active lease agreement.   A proposed leased is also acceptable.
  • Order for Payment –  Some documentation (bank statement, order for payment, letter agreement, etc) showing the amount you were paid in total and per acre when you signed your lease agreement.
  • Existing Offers –  Please provide us with your best offer in writing.

Non-Leased and Non-Producing:

  • Mineral Deed / Proof ownership – We need to see a mineral deed or some other conveyance document that shows how you acquired your mineral rights.  Without proof of what you own there is no way for us to effectively market the property.
  • Existing Offers –  Please provide us with your best offer in writing.

Important note: In general, we do not list non-leased / non-producing properties at US Mineral Exchange.  Typically the value of non-leased / non-producing acreage is in the range of $0 to $250/acre depending on the state and county.   We do make rare exceptions for clients who have a substantial (250+ net mineral acres) amount of non-leased / non-producing acreage, have a recently expired lease, or have offers in excess of $50,000.  Please contact us if you are unsure about what the potential value might be and we can point you in the right direction.

Examples of required documents to list

Below are examples of documents that are required to list.  Please note that there can be some variance among these documents.   If you are working to gather your documents, click below to see examples of what you should be looking for.   We also have a section for “NOT check stubs”.  These are example of check stubs that do not provide the required information we need to see.   If you check stub only shows an amount that is not the information we need.

Example Check Stubs

Example 1
Example 2
Example 3

Example Lease Agreements

Example 1
Example 2

Example Order for Payments

Example 1
Example 2
Example 3

NOT a check stub

Example 1
Example 2
Example 3

Mineral Deed

Example 1

Where to get the required documents to list

In some cases you may not have held onto the check stub details or lease agreement.   If you are missing documentation, below is how to obtain the necessary documentation to sell mineral rights.

  • Check Stubs:  To obtain copies of your check stub detail, please contact the company who pays you royalties each month.  They will be able to provide you with the check stub detail for the 3 most recent months.   If you are on direct deposit, you still need to contact the operator to request copies of your check stubs.
  • Lease Agreement:  If you do not have a fully copy of your lease agreement, you will need to reach out the company who leased your mineral rights from you.   If you do not know who that company is, we recommend checking your banking records to determine who paid you when you leased the mineral rights and contacting them.
  • Order for Payment: If you did not save your order for payment that shows the price per acre, number of acres, and total payment, you will need to reach out to the company who leased your mineral rights from you.  If you do not know who that company is, we recommend checking your banking records to determine who paid you when you leased the mineral rights and contacting them.
  • Mineral Deed:  A mineral deed is required if you are not receiving royalty income and you are not currently leased.  You will need to contact the county where you own minerals to ask for a copy of your mineral deed.  It’s possible that a mineral deed was never created if you inherited the mineral rights.  In this case, you would need a Will, Trust, etc document that shows you were given the mineral rights.

Where to send the required documents

The preferred method is to scan the documents and then either email the documentation or fill out the contact form below and attach the documents.   You can email documents to:

[email protected]

You can also fax documentation to:  888-645-7011

You can mail documentation to our address below.  Please note that we do not return documentation that is mailed.  You will need to send us copies and retain your original documents.  You can mail documents to:

US Mineral Exchange
8211 East Regal Place, Suite 100
Tulsa, Oklahoma 74133

Questions about the required documents?

If you have questions about your documentation we are here to help.  Simply send us the documentation you do have and let us review.  We can tell you what is missing and what is needed to move forward with a listing.   We understand that gathering this documentation is a pain but it will lead to a better sales price for you!

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Your Name

Your Email

Your Phone #

Average amount you receive each month:

Is the property leased?:

Do you have any offers?:

If you have check stubs, lease agreements, or offers, please upload those documents here:


Tell us a little about your property and what you hope to accomplish? Please include state and county of property.

Common Questions

The more information you can provide about your property the better!  We can give you a better idea about the value of selling mineral rights if you provide more information.  The most important thing we need is for you to answer the questions and provide your state and county.

If you have the required documents to list, providing those is extremely helpful!

Absolutely not!  When you inquire at US Mineral Exchange we will not be putting any pressure on you to sell.  We will help answer any questions you have whether you are interested in selling or not.

We typically respond to inquiries in less than 12 hours and usually within hours of submitting the contact form. At US Mineral Exchange our goal is to be available to mineral owners as a resource so we pride ourselves on quickly replying and communicating with mineral owners.

At US Mineral Exchange, we take privacy very seriously. We will NEVER sell your information or use it without your consent. When you send us documentation or tell us about your property, that information does not go outside our company without your consent. Even when you list a property for sale on our website, we strictly control who has access to the information about your listing so that only legitimate buyers will be able to see property details.

Many mineral owners make the mistake of getting an offer and quickly selling.   They then accept an offer far below market value because they felt pressure to sell.   There is nearly always a better price available.

We have two types of listings available to help you sell mineral rights for the best price:

Auction Listing – Our auction listings are for just 7 to 14 days.  If you have an offer in hand you are seriously considering, an auction listing is a quick way to get a better offer and ensure a smooth closing process.  Learn more about our auction listings.

Standard Listing – Our standard listings run for 30 days.  These listings are ideal if you don’t have an offer in hand or you are not in a rush to sell.  Learn more about our standard listings.

The reason that so many mineral owners decide to sell mineral rights at US Mineral Exchange is access to our large network of mineral rights buyers. Our goal is to help you get top dollar for selling mineral rights by getting your property in front of a huge audience of buyers. This allows buyers to compete against one another which ensures you get fair market value for selling mineral rights.

There are absolutely no cost to list your property.  When you locate a buyer by listing your property with us, we are paid a commission directly by the buyers closing agent. This means you never have any out of pocket expenses ever.  We only get paid if we can get you a better price than the current offer you have in hand.